‘European Quidditch Cup vzw’ processes personal data about you and/or your child, because you use our services and/or because you provide us information either via applying to play, refereeing, volunteering or written or electronic correspondence.

Your privacy and trust are highly important to us, so we make every effort to protect your data and treat it confidentially.

If at any time you think we mistreated your privacy and/or trust, or want to know what data we have on you personally, you can contact us at

Why we need data

‘European Quidditch Cup vzw’ processes your personal data for the following purposes:

  • To be able to know who is playing and what team they are affiliated with
  • Registering your participation
  • Handling your payment
  • Sending you update emails
  • To be able to contact you if this is necessary to perform our services
  • Inform you about changes to our services and products
  • To be able to know whether you are eligible to play

How long we store data

‘European Quidditch Cup vzw’ will not store your personal data longer than is strictly necessary to realize the goals for which your data is collected.

All sensible data will be removed and destroyed on February 1st 2021 at latest.

Sensible date can contain but is not limited to:

  • Date of birth
  • Legal name, if given a preferred name
  • E-mail address of the participating team(s)
  • Gender
  • Financial information

Volunteers taking part in the check-in procedure will have signed a non-disclosure agreement, making sure they don’t share sensible data. These volunteers will check the player’s identification card to make sure the identity is correct. If any data on the identification card is not within our collected data, no volunteer will collect this data.

Sharing data with others

‘European Quidditch Cup vzw’ does not sell your details to third parties and will only provide them if this is necessary for the execution of our agreement with you and/or to comply with legal obligations.

With companies, third parties and/or volunteers apart from the Tournament Committee, that process your data in our assignment, we conclude a processor agreement to ensure the same level of security and confidentiality of your data.

Data will be shared around the event to pitch managers, scorekeepers, timekeepers, referees, team captains and -coaches and the tournament committee. The data available for these parties will be the same found on the public rosters which will only contain player’s preferred name (or legal name if no preferred name is given) and the player’s jersey number.

This public roster, only containing preferred names (or legal names if no preferred names are given) and the player’s jersey number, will be publicly released on our website to be transparent to every participating team who they can expect to play against.

Mapping website visit

During a visit to our website, cookies can be placed on the hard disk of the visitor’s computer. This with the sole aim to better tailor the site to the needs of the visitor. Cookies are never being used to check the surfing behavior of the visitor on the other websites. Every internet browser allows you to prevent or change the use of cookies (with warning, limited, etc). Consult the help function of your internet browser for more info.

In addition to the different types of cookies, a strictly necessary (otherwise unused) PHP cookie is always placed. Without this cookie, the website can not function normally.

We use functional cookies to optimise the functionality of certain pages of the website. As a result, some choices do not have to be filled out again and again.

We use functional cookies to optimise the functionality of certain pages of the website. As a result, some choices do not have to be filled out again and again.

Data from people under 16 years of age

We only intentionally collect information from people 16 years or older.

Our website does not intend to collect data about website visitors who are younger that 16 years. However, we can not check if visitors are older than or equal to 16 years of age. We encourage parents to be involved in the online activities of their children, to prevent data about children being collected without parental consent.