D2 Tournament Policies

1. Applicable Rules

1.1 EQC D2 2020 will use the IQA Rulebook 2018-2020 with the following amendment:

1.2 Each team is permitted a maximum of 14 players on the final roster of 21 players who identify as the same gender

The full rulebook is available for download on the IQA website:

http://iqasport.com/images/documents/rulebooks/IQA-Rulebook-2018-20.pdf

2. Age of the participants

2.1 All players must be at least 16 years old by the 12th of September 2020. Younger players will not be allowed to participate in a tournament.

2.2 All players younger than 18 by the 12th of September 2020 must have written approval from a legal guardian. The approval must be submitted at the check in. This will be included in the waiver of the tournament.

2.3 Both sections 2.1 and 2.2 also apply for all the volunteers and officials for the event.

3. Intoxicating substances

3.1 No player, coach, volunteer or staff is allowed to consume or use intoxicating or power boosting materials such as but not limited to alcohol or drugs at the tournament site or participate while under the influence of these substances.

With intoxicating substances is meant any and all consumables that influence a person’s normal capacity to act or to reason.

3.2 If found to be either consuming or under the influence, the individual will be suspended at least for the rest of the day.

3.3 Any individual found to be concealing somebody else’s consumption or inebriation at the event will be suspended for at least one game.

3.4 Power influencing drugs which are necessary and prescribed for medical reasons must be communicated to the Tournament Director prior to the Tournament.

4. Appeals

4.1 At EQC D2 2020, match appeals will not be possible.

4.2 Complaints about any referee or player resulting from an incident on pitch can be made to the Gameplay Director after the game and will be considered as described in section 10. below.

5. Injuries

5.1 If a player is suspected to have a concussion, they are not permitted to play until they have been cleared to play by a medical professional.

5.2 Whether or not a player is suspected of having a concussion can be decided by the first aider currently volunteering on the pitch or by a medical professional.

5.3 If a coach or teammate suspects an individual of having a concussion, they must encourage that individual to be seen by a medical professional or first-aid volunteer.

5.4 In case the player is not leaving the pitch, the head referee may send the player to the medics. The player is not allowed to play until he has been diagnosed by a medical professional.

5.5 If a coach or teammate is found to be concealing a player’s concussion or suspected concussion, that coach or teammate will be suspended for the rest of the tournament and the player with the suspected concussion will not be permitted to play until they have been cleared for play by a medical professional. Read further for more info.

5.6 If a player is injured and is informed by one of the on-site EMT’s that they should no longer play, that player is suspended until they are otherwise cleared by a medical professional.

5.7 If a player has not reported back to the pitch manager as being cleared by a medical professional before the end of the game, they will be put on the No-Play List.

5.8 If a player is bleeding, they have to leave the pitch until they no longer have open wounds.

6. The No-Play list

6.1 The No-Play List will be kept by the Gameplay Director and Tournament Director.

6.2 Only the Gameplay Director and the Tournament Director is permitted to add or remove players from the list.

6.3 When a player is added to the No-Play List, the following information will be recorded:

  • Team name
  • Player name
  • Jersey name, if different from player name
  • Jersey number

6.4 Pitch Managers will be made aware of the up to date No-Play List before each game for the relevant teams.

6.5 Players will be added to the No-Play List automatically if they are sent to the hospital.

6.6 Players will be removed from the No-Play List if they have express written permission to play from a doctor or other medical professional with no conflict of interest.

6.7 To be removed from the No-Play List, a note as described in the previous article must be delivered to the Gameplay Director or Tournament Director.

7. Equipment

7.1 All equipment must conform to the standards set in IQA Rulebook 2018-2020. Equipment that must conform includes, but is not limited to:

7.1.1 Players must remove all jewelry before games. Covering it with a tape will not be allowed. The players failing to do so until the first brooms up will be requested to remove themselves from the player area until they remove the jewelry and will receive a yellow card.

7.1.2 Jersey numbers must meet the standards set forth in section 2.5.2. in the rulebook. No two players on a team may have the same number.

– Legal numbers for the jerseys are from 0-99. Other numbers will be refused after the first roster submission.

– Players found playing with an illegal jersey number or with a number different than the number specified in the roster will be asked to leave the pitch to correct the jersey number.

– Entering the pitch without correcting the jersey number is a yellow card penalty for the speaking captain.

7.1.3 Mouth guards are mandatory as per 2.5.2.E. Every player must have their own mouth guard. What a mouth guard is will be determined by the guidelines set out in the 2018-2020 IQA Rulebook.

– Players found playing with an illegal mouth guard or without a mouth guard will be asked to leave the pitch to wear a legal mouth guard.

– Entering the pitch without wearing a legal mouthguard is a yellow card penalty for the player.

7.1.4 Glasses with real glass lenses will not be permitted, as defined in section 2.5.5.D. Players may wear glasses with plastic lenses, or plastic goggles over real glass glasses. Players may not wear metal cages over their glasses (as per section 2.5.3.D.ii).

7.2 Special equipment required for play by athletes with disabilities should be disclosed to head referees before games. If deemed dangerous, the referee may ask the player to add padding.

7.3 Teams will be expected to provide enough headbands for their players. The tournament organising committee will not be providing these. Nor will the organising committee be providing extra balls for teams to use for warm ups outside the allocated 10 minutes before a game – bringing such equipment is the responsibility of each team. Brooms, however, will be provided by the tournament organisers, though as the following point states, athletes are able to use their own brooms under certain conditions which are:

7.3.1 The broom must conform to the regulations set forth in section 2.4.1.

7.3.2 The broom must be approved for play before the game by the head referee.

7.3.3 Any broom not approved by the head referee prior to “Brooms Up” will be considered in violation of the equipment rules and therefore subject to penalty as described at the end of section 2.5.4.

8. Arriving on pitch

8.1 A team must be able to field 7 players at arrival.

8.2 Each team will be expected to arrive at their pitch 10 minutes before their scheduled start time.

8.3.1 Even if pitches are running late, you must arrive 10 minutes before your scheduled start time, not your actual start time.

8.3.2. The team is not to arrive on the pitch earlier than 15 minutes before their scheduled start time. If they would want more time, a warm up area is to be provided on the venue.

8.4 When a team arrives, their coach or captain must check in with the pitch manager.

8.5 Not checking in 10 minutes before the scheduled start will result in a yellow card for the speaking captain, enforced at the start of the game.

8.6 Teams who arrive 5 or more minutes late for their scheduled start time will forfeit their game.

8.7 If a team cannot field 7 players 5 or more minutes after their scheduled start time, they will forfeit their game. If a team cannot field 7 players, because there are players on the No-Play List or suspended, they’ll still be allowed to play.

8.8. No individual or team may use official equipment at any time outside of games, except in the ten minutes directly prior to a schedule game in which they will be playing. Teams may only warm up with the equipment on the specific field they are about to play on. Any individual found to be illegally using game equipment in a personal manner shall forfeit the right to play in their next game if they do not immediately cease using said equipment.

8.9 Pitch managers will be responsible for enforcing this rule and keeping time, therefore in case of disputes it is the pitch manager’s timekeeping that counts.

9. Merc players

9.1 Merc players are not allowed.

9.2 Secondary players will be eligible to play if they meet the criteria for the secondary player policy which can be found on QE website on the following link:

https://quidditcheurope.wixsite.com/quidditcheurope/policies

10. Suspensions

10.1 Blue cards will not be accumulated. This means that 2 blue cards will never result in a yellow card.

10.2 Yellow cards will be accumulated within the same game, according to IQA Rulebook 2018 – 2020, resulting in a red card. Two yellow cards adding up to a red card will not result in an immediate suspension.

10.3 If a player receives a double yellow in 2 different games, that player will be suspended for one game.

10.4 When re-entering play after a suspension, whether said suspension was caused by a straight-red or 2 double-yellow red cards, if a player receives 2 further double-yellow red cards in the following games, they will be suspended for the rest of the tournament.

10.5 A straight red card means that the player receiving that card will not be allowed to play the next game. They will be suspended for a minimum of 1 game according to the following guidelines:

10.6 If any player breaks rule 6.1.2.2. Language and receives a red card for directing extreme or abusive language towards any person (referee, spectator, other player, or member of staff) they will be suspended for a minimum of 2 games. It will be up to the tournament committee’s discretion, with consultation from the referee, if the player will be suspended longer than 2 games.

10.7 If any player breaks rule 6.1.2.3., engaging in physical altercations with referees, members of staff, spectators, or other players, they will be suspended for the rest of the tournament.

10.8 If any player receives a red card for committing illegal actions registered in sections 6.1 (General Interactions) or 6.5. (Unsporting Behaviour) of the rulebook, they will be suspended for 1 game. It will be up to the tournament committee’s discretion, with consultation from the referee, if the player will be suspended longer than 1 game.

10.9 If a player receives a straight red card after they were permitted to re-enter play after a suspension (caused by either a straight red or two double-yellow reds), they will be suspended for the rest of the tournament.

10.10 If a player receives a straight red card after already having a double-yellow red card, the player will be suspended for a minimum of one game.

10.11 If the player receives a straight red card for anything other than the rules cited above, the duration of the suspension will be up to the tournament committee’s discretion, with consultation from the referee. All straight red cards will receive a minimum 1 game suspension.

10.12 A player can still be suspended without getting a card during a game.

10.13 If a player provokes any match official, staff member or organising staff member outside of a game, the organising committee will deliberate whether the player should be suspended and if so, for how long.

10.14 If a player verbally threatens any match official, staff member, spectator and/or organising staff member, this player will be at least suspended for the remaining day.

10.15 If this happens at the end of Day 1, the player will be suspended for Day 2.

10.16 If a player physically harms or verbally threatens any match official, staff member or organising staff member, the player will be suspended for the rest of the tournament.

10.17. If a player physically harms or verbally threatens any other player, outside of a game, and a tournament staff member saw what happened, the captains/coaches and players in question will be gathered to discuss what happened. The reporting staff member will stay anonymous to prevent future threats towards that staff member. After speaking to all parties involved, the organising committee will decide whether any players involved will be suspended and if so, for how long.

10.18 If a player physically harms any other player, outside of a game, and NO tournament staff member saw what happened, the captains/coaches of both teams can file a complaint with the organising committee. The captains/coaches and players in question will be gathered to discuss what happened. After speaking to all parties involved, the organising committee will decide whether any players involved will be suspended and if so, for how long.

10.19 Suspension means that an individual cannot carry out any official function as player, coach and/or captain for the number of games specified by the organising committee either as per this policy or at their discretion, given the severity of the infraction. All suspensions take effect immediately; a one-game suspension will suspend the player for their next game, a two-game suspension will suspend the player for their next two games, etc.

11. Roster submissions

11.1. The primary roster, which is a full team roster for the 2019-2020 season, must be submitted by the 15th of March, 2020. Players on this roster must be eligible to play at EQC 2020, following the Quidditch Europe national and international transfer policies for EQC. Team rosters will be locked in until the event. 

11.1.1 If a player of a qualified team wishes to transfer to another team in the meantime and play the postponed European Quidditch Cup with the old qualified team, they can do such a thing. However, they cannot play with the new team at the postponed European Quidditch Cup.

11.1.2 NGBs must keep frozen full team rosters of the next three eligible teams, from the moment of postponing. If a team decides to forfeit their spot, the spot will be offered to the NGB’s next eligible team. If they accept, the frozen roster will be requested from the NGB. 

11.1.3 Should, due to extenuating circumstances, a team want to change the roster they must contact the event gameplay director, who will be reviewing the request together with Quidditch Europe. This may only be requested in special cases, and not due to regular transfers.

Quidditch Europe relies on the NGBs to follow these rosters and transfer policies correctly and truthfully. If any NGB is found to have wrongfully or untruthfully altered the rosters or has been found to be the main culprit in breaching policy, then all teams of that NGB will be disqualified.

This roster policy has been made because we are playing the delayed tournament of the 2019-2020 season.

11.2 The roster, which can include up to 21 people, is to be submitted until August 30th. As per section 1.2, the number of the players on the final roster that identify as the same gender can be up to 14.

11.3 If a team fails to submit a valid roster by August 30, 2020, the team will be given 3 additional days and must pay a penalty fee of €50.-. If the team fails to either pay the €50.- penalty fee ahead of the tournament or does not submit a roster within 3 days the team may be excluded from the tournament.

11.3.1 After the roster is submitted, the committee has until the 6th of September to refuse a jersey on the basis of the name or a combination of a name and a number being deemed inappropriate for the tournament.

11.3.2 If a player fails to correct their jersey by the tournament, they will be prohibited to play until they provide a different jersey. Correcting it with tape or a similar material will be sufficient to remove the restriction.

11.3.3 Entering the pitch with the illegal jersey will result in a red card for the player and a yellow card for the team captain.

12. Field care – Green deposit

12.1 Every team is responsible for picking up after themselves.

12.2 The tournament committee will provide the means of disposing of trash in accordance to the recycling policies of the city of Brescia.

12.3 All teams will be asked to provide a deposit of €40.- at the team check-in. This will be held by the tournament treasurer and can be picked up by the team captain at the end of the tournament. Any team deemed to not abide to 12.1, causing the fields, changing rooms, and surrounding areas to be made dangerous or dirty may have part of the deposit deducted. 

13. Event insurance

13.1 Every player will be required to pay one euro for insurance. Teams are requested to pay this during check in, either for individual players or the full team. Teams may also opt to pay this by transfer, if this option is chosen, this must be 1 transfer for the full team.

13.1.1 Players or teams who have not paid the insurance fee will not be permitted to play at the event. 

14. Stay and Play

14.1 The policy states that in order to participate in a particular event all teams are required to book a minimum of two nights in hotel rooms in one of several tournament-approved hotels.

14.1.1 Failure to book through our partner hotels will result in a financial penalty of €70 per player (two nights).

More information about the Stay and Play policy can be found on the website soon.